Dokmee - Review 2022
Dokmee from Function Gemini certainly doesn't have the make recognition of Microsoft SharePoint Online or Adobe Document Cloud Standard. Nevertheless, judging a product solely by its brand name is rarely an ideal thing to do. Targeted primarily at small to midsize businesses (SMBs), Dokmee (which begins at $29 per user per calendar month) looks to offer primal features for document management, without becoming so circuitous that users are unable to benefit from the tool. Though packed with attractive features, it doesn't shell our two Editors' Option winners, Ascensio System OnlyOffice and Microsoft SharePoint Online, in the document direction category.
Install Options and Pricing
Several options are available in terms of where Dokmee tin can be installed and used, though significant consideration needs to exist fabricated regarding how this impacts characteristic availability and pricing. The entry-level solution, Dokmee Desktop, is intended for a unmarried user and provides basic functionality such every bit file indexing, notation taking, metadata tracking through primal fields, and some scanning capabilities. Dokmee Desktop tin can be purchased for a flat $249 from the company.
For companies looking to minimize the setup process, Dokmee Cloud offers
Dokmee's on-premises options, Dokmee Professional and Enterprise, are more traditional, server-based applications which let multiple users manage and track documents. The biggest feature benefit of choosing one of the on-premises Dokmee solutions is that you gain the ability to use multiple file cabinets. This ability provides an extra management layer for things such every bit security, storage, and search capabilities. This additional flexibility comes with the added cost of having to perform installation and server management tasks, including prerequisites such as Microsoft SQL Server and Internet Data Services. The Dokmee Professional edition offers a similar characteristic set to Dokmee Cloud, calculation Software Development Kit (SDK) access and the power to import and export documents with metadata (in XML format) but losing version control when editing documents.
Dokmee Enterprise adds the ability to manage security at the file and binder level in addition to file cabinets, automatic backups, integration with Microsoft Active Directory (AD), and automatic Optical Graphic symbol Recognition (OCR) for scanned documents.
Dokmee Professional person and Enterprise also offer capabilities such as a read-only portal and automatic file import using Dokmee Sync, though these features are additional modules that must be purchased separately. Even features we'd consider to be core
Pricing for Dokmee Professional runs in the neighborhood of $i,500 per server, while Dokmee Enterprise will prepare you dorsum closer to $4,500. In both cases, you must also purchase user licenses, which cost $800 per concurrent user and decrease as your user base increases. It's important to note that these are old costs, which means you don't accept to pay a monthly or annual fee for apply. However, maintenance and support (i.e., telephone, email, and admission to software updates) subsequently the first year volition cost you an additional xx pct of your initial license buy on an annual basis. Dokmee also offers a private cloud solution, starting at $250 per month, which places Dokmee Professional or Enterprise in a cloud-based server case dedicated to your visitor's use while leveraging Dokmee for management of the application and server.
Getting Started With Dokmee
Installation of Dokmee Enterprise involves establishing prerequisites such as installing Microsoft SQL Server (the free Express Edition is sufficient) and the Internet Information Services part. These prerequisites are clearly detailed in the Dokmee installation guide. In one case the prerequisites accept been satisfied and the Dokmee installer has run, the Dokmee server app can exist initialized.
The Dokmee server app lets you enter your license information, configure app settings such as SQL Server or AD credentials, and manage the file repository location. Dokmee tasks, such equally creating file cabinets, editing alphabetize fields, and managing security, are also performed from within the Dokmee server app.
Certificate Management Tools
A document direction tool that doesn't go beyond a basic file and binder construction isn't worth spending your time on and Dokmee does offer a few features that will make your life easier. Dokmee tin can exist configured to watch existing folders for new documents, which can and so be automatically imported into a Dokmee file chiffonier for management. For this automatic upload to work, a 1-to-1 relationship between a file folder and Dokmee folder must be created and a schedule has to be configured. Unfortunately, that'due south about the extent of the functionality as you have no command over what file types go sucked in through the feature, though you do have the ability to enable OCR for imported files.
File memory is a disquisitional feature for businesses that deal with regulatory or legal compliance, such as the Sarbanes-Oxley Human action, and Dokmee supports this capability through i if its improver modules. File retention tin can exist configured per file cabinet, and y'all take the ability to define the retention catamenia as well every bit from which index field the memory period is calculated. Disposal options are as well configurable, which means you can choose how expired files are handled, whether they're moved or exported, and whether they're sent to an expired file queue or even permanently deleted. Notification options are also configurable, which allows administrators to receive advanced notification that certain files are going to expire.
Workflows are a disquisitional tool for document management systems in that they can assistance enforce and streamline the processes that make your business concern run. Having a arrangement that can brand decisions based on certificate metadata rather than requiring a user perform these actions volition make your concern more than efficient, minimize human being fault, and let you execute these processes when users are unavailable. Every bit a thing of course, there volition be some assembly required to build a workflow that meets the needs of your business (with big, multi-step processes requiring more complex configuration). Elementary workflows volition involve a couple of if/then statements followed past an activity to exist performed, such every bit moving the document elsewhere, sending an email, performing an update to an alphabetize field, or stopping workflow in the document.
A Viable On-Premises Pick for SMBs
It'southward difficult to recommend Dokmee over Microsoft SharePoint Online or Ascensio System OnlyOffice every bit it can't compare on either toll or features. Where Dokmee tin probable come across your needs is in an on-premises situation for an SMB that has hesitations virtually going with a deject-based solution. Dokmee Professional person and Enterprise practise require some easily-on from an admin for the initial installation and configuration only, as a platform, Dokmee is simple enough for terminate users to manage the daily tasks.
Source: https://sea.pcmag.com/software/19387/dokmee
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